MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE
VIRGINIA SKEET SHOOTING ASSOCIATION HELD ON 12 NOVEMBER 2006
AT THE RICHMOND GUN CLUB, VIRGINIA

Club Directors and Officers Present (total of 21 voting):
President (Richard Haynie), Ray Harding (Vice President), Treasurer (Tom Contrucci), Secretary (Rebecca Myers), Doug Minnig (Arlington-Fairfax & '07 Treasurer elect), Ed Ellis (Arrowhead), Dick Singleton (Brookneal), Orell Lenhart (Buggs Island), Stanley Reynolds (Brushy Mountain), Mark Scott (Chesapeake Bay), Jeff Bond (Fairfax), Tom Williams (Farmville), Pat Knutson (Fort Lee), Robert Williams (Fredericksburg), Tom Parcell (Halifax County), John Daubenschmidt (Oceana), Kathy Moscoe (Piedmont), Bill Chiswell (Portsmouth), James Stam (Richmond), Wayne Erskine (Shenandale), Scott Ricketts (South Anna)

Others present (non-voting):
Homer Ballard, Suzanne Bond, Charlie Daniel, Roger Cross, Steve Nuss (EC member), Al Talacek (EC member), Gary Kline, Judy Harding, Jackie Connors, Grant & Rita Morrison, Bill & Cathy Schwartz

Clubs (with paid dues) absent:
Dublin, Franklin County, New River, and Northern Virginia

Call to Order:
President Richard Haynie called the meeting to order at 11 a.m. He announced that a "Celebration of Cecile Moscoe's Life" would be held next Friday at 7 p.m. at the Madison Fire Hall for all who wished to attend.

Minutes of the August 2006 meeting were approved (motion by Jim Stam and seconded, motion passed without opposition).

Reports:

Treasurer Tom Contrucci reported on the 2006 State Shoot revenues and expenses and presented an income statement as of 31 October 2006. A copy of his report is attached to the original of these minutes.

Pat Knutson presented a report on his review of the Treasury activity for 2006 which he found in brief to be "in order and properly recorded." A copy of his report, with one minor recommendation for subsequent year budgeting, is attached to the original of these minutes.

Jim Stam moved acceptance/approval of the both the Treasurer's and Reviewer's reports, motion was seconded and passed without opposition.

President Richard Haynie noted that his personal and his club's year had been very successful; noted the success of the state shoot, thanking the committee for their work and the Executive Committee for theirs on finding a replacement for the Vice President and reviewing the scheduling issue concerning protected dates; and noted a historical highlight for the state: Ryan Tribble's first ever (for him and the state) 400x400 in July which Richard was honored to pull (the final .410 event). A copy of his report is attached to the original of these minutes.

Rebecca Myers announced that, thanks to the difficult and time-consuming efforts of Sunni Bond Winkler at San Antonio during the recent World Shoot, we would be able to publish the available championship records from 1934 (the first Virginia State Championship held) for each of the championship (Open, Concurrent, and Team) events in the 2007 State Shoot Program. Previously, we've had only those years which were engraved on the perpetual trophies.

Committee appointments:

The President announced his committee appointments for 2007 as follows:
Nominating - Mark Scott (Chair), Wayne Erskine, Tad Fischer
Treasury Review - Tom Williams
State Shoot - Ray Harding (Chair); Charlie Daniel (co-Chair), Ed Ellis (Club); Judy Harding, Kathy Moscoe & Jackie Connors (desk); Bob & Becky Myers (awards/program); Robert Williams & Danny Patton (Chief & Assistant Chief Referee); Doug Minnig (Treasurer)
Sportsman of the Year - Kathy Moscoe (Chair), Ken Hutcherson, Cyrus Hutchings
Referee of the Year - Robert Williams (Chair), Larry Lucas, B. K. Rowley
State Team Selection - Pat Knutson (Chair), Tom Contrucci

New Business (subject bolded):

Treasurer Tom Contrucci presented a proposed 2007 budget. In response to a question, Tom noted that any increase in target cost can be addressed by the State Shoot Committee when the event fees are set (i.e. the budgeted costs for the State shoot will not necessarily be affected if targets costs change) but at the present time information indicates the cost of targets is expected to stay about where it is currently. Pat Knutson moved to increase the carry over cash target each year from $6,000 to $10,000 (as recommended in his Treasury review report). Pat explained that his concern is that the costs of State shoot awards, all ordered and paid for prior to the shoot, is a sunk cost that would be difficult to recover from if we experienced a bad storm or other event that canceled or severely lowered State shoot participation. He also noted that since we have $13,000 in cash currently, the change would be painless this year. Pat then moved to accept the 2007 proposed budget. The motion was seconded and passed without opposition. President Haynie noted he would appoint a committee to recommend what VSSA should do with the approximate $3,000 in the bank account at the end of this year above the (new) targeted $10,000 carry over amount.

John Daubenschmidt announced that he had accepted the job as Manager at the Ft. Bragg (NC) Shooting Center and therefore was resigning as a member of the Executive Committee and as Director for Oceana. John introduced Roger Cross who will assume the Oceana Directorship. The President thanked John for his service and announced that an Executive Committee meeting will be held immediately after this meeting to elect someone to fill the remaining one-year of John's EC term.

Orell Lenhart moved to approve the By-law amendment proposed by Rebecca Myers with the assistance of the rest of the Executive Committee to clarify the scheduling portion of the By-Laws. The motion was seconded. After some explanatory discussion Pat Knutson moved, as a friendly amendment, the deletion of current X.C.4. (proposed X.C.2.) "4-gun shoot that have traditionally attracted 75 or more shooters per gun should be scheduled at least two weeks apart." Pat noted that since we aren't doing it now, and probably won't ever be able to make the schedule changes that would achieve this separation of the larger shoots discussion, this item should be deleted. Pat's motion to amend the motion on the floor was seconded and passed without opposition. After an additional brief discussion the amended motion was passed without opposition. The Article X. of the By-Laws now read (no changes to X.A.1.-4., changes begin with X.A.5.):

ARTICLE X. REGISTERED SHOOTS
A. . . .
5. Three types of shoots are recognized: Open, Closed and Other. Open shoots accept entries from all NSSA members in good standing. Closed shoots have restricted entries and include such shoots as closed club, invitational and State and Zone Shoots. Other shoots are those shot in a reduced competitive environment and include such shoots as Monthly Targets, Targets Only, NSSA Sweepstakes and Event 6 type shoots. (Note: Event 6 targets are included in NSSA lifetime targets, but are excluded from averages/classifications.)

B. Reporting. The pink scores/winners slips from the standard registration form (along with the shoot financial report and daily fees; see ARTICLE VI-B.2) are to be submitted to the Treasurer within 15 days of the shoot for recording, and subsequent forwarding to the Secretary for retention. In the event a computer program is used for registration and scorekeeping, computer generated shooter scores and winners lists may be substituted for the aforementioned pink slips. Non-receipt of said reports and fees (more than 30 days delinquent) will be reported to the President for Board action under the By-laws.

C. Schedule. The annual schedule of open shoots from April through the World Shoot in October will be resolved at the November Board meeting. Each club in good standing may have one or two protected dates (weekends), depending on availability, during this period. The following are pertinent to the schedule:
1. The Secretary will prepare a draft schedule from the date requests on all applications received for presentation at the November Board meeting (see ARTICLE II-B.1.). Open weekends (no shoots requested for those dates) may be requested for shoots by those clubs represented at the meeting.
2. Clubs that wish to schedule a shoot on the same date as another Club's protected date must have permission from the "protected" Club Director. However, as Virginia is a large state geographically with over 300 active shooters and can normally support more than one shoot per weekend, "protected clubs" are encouraged to allow clubs that are at least 100 miles away to schedule shoots on the same weekend.
3. Protected dates are limited to the first through the fourth full weekend of a month. Full weekends start on Saturday; months occasionally have five full weekends. Protected dates cannot be "shared" by clubs but may be traded between clubs on a temporary or permanent basis. The Secretary will maintain a list of all protected date assignments.
4. Closed and Other type (see Article X-A.5.) shoots may be requested and shot on any date(s) regardless of any other scheduled shoot.
5. Once the schedule is finalized by the Board at the November meeting, the Secretary will prepare and submit all shoot applications to NSSA. All requests for additions, deletions, or changes must be submitted to the Secretary for coordination and approval. The Secretary will inform NSSA, the Treasurer, and the VSSA Webmaster of all approved schedule changes.

The draft 2007 shoot schedule was then reviewed with several additions/changes made since the printing noted. Following discussion and additional changes agreed to by the Club Directors present a final version was read out and discussed. Jim Stam moved to approve the draft schedule. The motion was seconded and approved without opposition. The Secretary announced that the retyped draft would be sent to all Directors for proof reading prior to publication on the website and submission to NSSA.

President Haynie asked if anyone had any suggested changes to the Team Fun Shoot in March. No one spoke up so the program will be the same as last year. The non-registered Team Fun Shoot is on the schedule for March 11 at Richmond.

Jim Stam announced that the Richmond Gun Club is submitting a bid to host the 2008 Armed Forces Skeet Championship. Jim noted that the Old Dominion would be the required weekend "preliminary" shoot and that the Club and VSSA would gain additional shooters and fees from enhanced participation at that shoot. Further arguments in support of his motion are: 1) waiving state fees is one way an AFSC host club and their state association can show support for members of the Armed Forces and 2) it keeps their bid competitive for the Monday-Friday shoot. Jim moved that VSSA waive the state fees for the Armed Forces shoot, should Richmond win the bid to host. The motion was seconded and passed without opposition.

In order to encourage participation and allow a larger variety of individual shooters to win a VSSA championship belt buckle, Tom Williams moved that the Association add the Champion of Champions event and the HAA event as "state championships" to the state shoot an provide a belt buckle as an added award to each; he specified the events could be voted on separately for the two events. The motion received a second. The motion to make the C of C event a "buckle championship" failed by a voted of 2 to 19; the motion to make the HAA event a "buckle championship" was approved 17 to 2. This change is effective for the 2007 shoot and is not retroactive.

Wayne Erskine moved to adjourn. The motion received a second and was approved without opposition.
The meeting was adjourned at 12:45 p.m.

The above referenced Executive Committee meeting was called to order at 12:50 p.m. by President Haynie
In attendance: President (Richard Haynie), Ray Harding (Vice President), Treasurer (Doug Minnig), Secretary (Rebecca Myers), and EC members Bill Chiswell, Steve Nuss, & Al Talacek
President Haynie announced that two candidates had been nominated (and agreed to serve) to complete the last year of John Daubenschmidt's term: Orell Lenhart and Wayne Erskine. There were no additional nominations.
Wayne Erskine was elected by secret ballot.
The meeting adjourned at 12:55 p.m.

Rebecca A. Myers
Secretary, VSSA
Minutes prepared 14 November 2006