MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE
VIRGINIA SKEET SHOOTING ASSOCIATION HELD ON 13 NOVEMBER 2005
AT THE RICHMOND GUN CLUB, VIRGINIA

 

Club Directors and Officers Present (20 voting):

Richard Haynie (President), Keith Lovegrove Vice President), Tom Contrucci (Treasurer), Rebecca Myers (Secretary), Doug Minnig (Arlington-Fairfax), Ed Ellis (Arrowhead), Dick Singleton (Brookneal), Ken Hutcherson (Brushy Mountain), Henry Haygood (Buggs Island), Dennis Paulette (Chesapeake Bay), Doug Frazier (Fairfax), Pat Knutson (Fort Lee), Ray Harding (Fredericksburg), Tom Parcell (Halifax), Bob King (No. VA Gun Club), John Daubenschmidt (Oceana), Kathy Moscoe (Piedmont), Tad Fischer (Portsmouth), James Stam (Richmond), Wayne Erskine (Shenandale)

Others present (non-voting):

Jeff Bond (Webmaster), Suzanne Bond, Bill Chiswell, Gary Cline, Jackie Connors, Charles Daniel, John Eklund (EC member), Marilynne Eklund, Judy Harding, Kevin Key (Richmond Club Manager), Orell Lenhart, Al Talacek (EC member), Gil Wayson, Robert Williams (Chief Referee)

Clubs (with paid dues) absent:

Dublin, Franklin Country, Goodyear, Kettlefoot, New River, Quantico, South Anna

 

President Richard Haynie called the meeting to order at 11 a.m.

Minutes of the August 2005 meetings were read and approved as corrected.

 

Reports:

Treasurer Tom Contrucci reported on the 2005 State Shoot revenues and expenses and presented an income statement as of 31 October 2005. A copy of his report is attached to the original of these minutes.

Pat Knutson presented a report on his review of the Treasury activity for 2005 which he found in brief to be "in order and properly recorded." A copy of his report, with two minor recommendations for subsequent year reports, is attached to the original of these minutes.

President Richard Haynie noted that his personal year had been very trying with his health concerns and that he hadn't been able to travel to as many clubs as he would have liked. However, overall the year was a good one for skeet in Virginia and he is looking forward to working with the officers and directors during 2006. A copy of his report is attached to the original of these minutes.

Piedmont's recognition by the NSSA as "one of the best small clubs in the nation" was noted and Kathy Moscoe, who went to San Antonio to receive the honor and plaque at the Hall of Fame Banquet, explained that Piedmont was recognized on the basis of the number of targets thrown per field. So each Virginia shooter who has shot at Piedmont in a 6-man squad shares in the honor of Piedmont.

 

New Business:

Treasurer Tom Contrucci presented a proposed 2006 budget which does not include Great Eastern revenues in case the shoot does not occur and does include $250 to pay the annual fee for the website. The proposed budget was approved without opposition.
Tom also noted that the company that had been making VSSA championship belt buckles had sold out (gone out of business). He has researched other sources and has found that Tilden Trophies in Florida could make them for "about the same price".

The draft 2006 shoot schedule was introduced, and then deferred to take up again following action on the rest of the New Business agenda.

Jim Stam moved to approve the By-law amendment proposed by Pat Knutson to modify the state team selection process so that the committee could consider shooters who had left the state during the year. Following a second and clarifying discussion, the motion was adopted without opposition.

ARTICLE XII. STATE TEAMS, paragraph B, as amended, now reads:
"B. Eligibility. At least a minimum number of qualifying Virginia targets must be shot in each gun to establish eligibility. Shooters who have changed their state of residence during the shooting year remain eligible for Virginia State Team consideration if they meet all other eligibility criteria contained herein and notify the Secretary or State Team Selection Committee Chairman of their desire to be considered for a Virginia State Team. The shooter must provide data to support his/her request. No shooter may allow him/herself to be considered for any State Team selection in more than one state for any particular NSSA shooting year."

Jim Stam moved to approve the By-law amendment proposed by the State Shoot Committee. Following a second, Pat Knutson proposed a friendly amendment to add "(for shoot-offs, broken and setting/looking) to define the types of targets the 10% was to cover. Jim Stam also moved to approve the friendly amendment. Following a second, the friendly amendment was approved and then the motion was approved, both without opposition.

ARTICLE XI. STATE SHOOT, paragraph F, as amended, now reads:
F. Payments. VSSA will pay all State Shoot expenses not covered in the host club's bid. The host club will submit a detailed reimbursement request with receipts to the Treasurer within 15 days after the shoot for all expenses paid directly.
l. VSSA will pay the host club up to $300 for field clean-up (target boxes, spent shells, related items). Any additional costs will be the responsibility of the host club.
2. VSSA will pay the host club for targets at cost plus 10% (for shoot-offs, broken and setting/looking) based on the number of guns shot. Payment will not be made until an invoice showing cost of the targets is received.

Pat Knutson moved to approve his By-law amendment proposal to eliminate the "term limits" in Article III, D.: "No Officer of EC member may serve more than two consecutive terms in the same office." Following a second and spirited discussion the proposal was defeated (11 against, 7 for, and 2 abstentions).

Bob King moved to approve the By-law amendment proposed by Rebecca Myers to clarify the annual application process for VSSA Club membership and shoot dates. Following a second and a brief discussion, the motion was approved without opposition.

ARTICLE II. MEMBERSHIP, as amended, now reads:
B. Clubs. Club membership in VSSA is extended to all regularly organized skeet clubs situated in Virginia that are members of NSSA in good standing. Clubs are required to schedule at least one registered shoot each year in order to maintain membership in VSSA. For the purposes of VSSA Club membership, Open, Closed and Other category shoots (see ARTICLE X-A.5) will satisfy this requirement. Club membership is subject to VSSA approval.
1. An Application for VSSA Club Membership and Registered Shoot Request (form available on the website or from the Secretary) is to be submitted annually prior to 31 October (for the following skeet year) to the Secretary with the required dues (see ARTICLE VI-B.1).

Following a reading of the By-law amendment proposed by Rebecca Myers to amend the scheduling language and a lengthy discussion, a motion by Pat Knutson to table the proposal to the Executive Committee to re-evaluate and re-word the proposal was approved.

John Daubenschmidt announced that Oceana's March 18 shoot is to benefit the Navy Skeet Team and that he would appreciate each Club Director taking a flyer back to their club promoting selling chances for a lithograph that had been donated to benefit the Navy team.

The Directors returned to reviewing the draft schedule. It was a lengthy process and it became apparent that the Executive Committee does have some work to do on the By-law language. Following a number of changes and compromises, a draft schedule was concluded with several items yet to be determined. A "final draft" schedule will be distributed via email for Director-review as soon as possible prior to posting the results on the website and submission to the NSSA for publication.

Doug Minnig moved that Fabian Robitaille be appointed by the Board to investigate how and at what cost State Team paraphernalia could be ordered for purchase by team members. Following a second, the motion passed with one in opposition (because Fabian wasn't at the meeting to "defend" himself).

Tom Contrucci announced that the Richmond Club had acquired sufficient generator power to continue to run traps for a shoot should a storm interrupt power.

 

Committee appointments:

The President announced his committee appointments for 2006 as follows:
Nominating - Mark Scott (Chair), Tad Fischer, Steve Nuss

Treasury Review - Pat Knutson

State Shoot - Keith Lovegrove (Chair); Jim Stam (Club); Judy Harding, Kathy Moscoe & Jackie Connors (desk); Bob & Becky Myers (awards/program); Dick Singleton (cashier), Robert Williams (Chief & referees), Danny Timmons & Danny Patton (field operations); Tom Contrucci (Treasurer); Ray Harding (program ad sales); Bill Chiswell (food)

Sportsman of the Year - Mo Mozisek (Chair), Robert Williams, Jeff Bond

Referee of the Year - Robert Williams (Chair), Larry Lucas, Tom Szelest

State Team Selection - Pat Knutson (Chair), Tom Contrucci

The meeting was adjourned at 1:30 p.m.

Rebecca A. Myers
Secretary, VSSA
November 14, 2005