MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE
VIRGINIA SKEET SHOOTING ASSOCIATION HELD ON 11 NOVEMBER 2007
AT THE RICHMOND GUN CLUB, VIRGINIA
Club Directors and Officers Present (total of 22 present and eligible
President (Richard Haynie), Ray Harding (Vice President), Treasurer (Doug
Minnig), Secretary (Rebecca Myers), Al Talacek (Arlington-Fairfax), Ed Ellis
(Arrowhead), Orell Lenhart (Buggs Island), Dick Singleton (Brushy Mountain),
Mark Scott (Chesapeake Bay), Ronnie Garlic (Dublin), Doug Frazier (Fairfax),
Tom Williams (Farmville), Pat Knutson (Fort Lee), Robert Williams (Fredericksburg),
Tom Parcell (Halifax County), Robert King (No. VA Gun Club), Roger Cross (Oceana),
Kathy Moscoe (Piedmont), Bill Chiswell(Portsmouth), James Stam (Richmond),
Wayne Erskine (Shenandale), Scott Ricketts (South Anna)
Others present (non-voting):
Jeff Bond (WebMaster & Fairfax Alt.), Charlie Daniel (VP-elect & Halifax
Alt.), Danny Patton (EC member), B. K. Rowley (EC member), Suzanne Bond, Jackie
Connor, John Daubenschmidt, Judy Harding
Clubs (with paid dues) eligible to vote but absent:
Brookneal, Franklin County, New River, Roanoke
Call to Order:
President Richard Haynie called the meeting to order at 11:00 a.m.
Bob King moved approval of the August 2006 meeting minutes; motion passed
Treasurer Doug Minnig reported on the 2007 State shoot revenues and expenses
and presented an Income Statement and Balance Sheet as of 31 October 2007
and a proposed 2008 Budget. Principally he noted that the number of registered
targets thrown was down by 6% over the previous year; the negative balance
from the State Shoot was $5,888; and that any leftover proof shells from the
State Shoot was donated to the "4-H kids". He noted that he had
projected 2008 revenue to be 10% lower than in 2007 in anticipation of the
negative impact of gas prices, etc. on shooting. A copy of his report is attached
to the original of these minutes.
Tom Williams presented a report on his review of the Treasury activity for
2007 which he found to be in order and properly recorded and/or backed up
by receipts. The Treasurer's report on the disposition of the proof shells
answered his one remaining question.
Bob King moved acceptance/approval of the both the Treasurer's and Reviewer's
reports, motion was seconded and passed without opposition.
President Haynie noted that he had no special President's report and no other
reports had been submitted.
President Haynie opened a discussion on his revised Hall of Fame proposal
(first presented at the August meeting where he asked for Director input).
Treasurer Minnig asked if there was an estimated cost in association with
starting up a Hall of Fame - which, he noted, he had not included in the proposed
2008 budget. Pat Knutson volunteered information from the AFSA Hall of Fame
as a guide. He noted that they bought two plaques per inductee at a cost of
between $70 and $100 each year per inductee. Mark Scott suggested we could
also dedicate a page in the State Shoot program at no or a low cost. A motion
by Pat Knutson to accept the revised Hall of Fame document and go forward
with the proposal was seconded and passed without opposition.
President Haynie then turned the remainder of the meeting over to President-elect
President-elect Harding announced his committee appointments for 2008 as follows:
Nominating - Mark Scott (Chair), Tom Williams, John Pillow
Treasury Review - Tom Williams
State Shoot - Charlie Daniel (Chair); Judy Harding, Kathy Moscoe & Jackie
Connors (desk); Bob & Becky Myers (awards/program); Robert Williams &
Danny Patton (Host Club representative/Chief & Assistant Chief Referee);
Doug Minnig (Treasurer)
Sportsman of the Year - Kathy Moscoe (Chair), Cyrus Hutchings , Larry Lucas
Referee of the Year - Robert Williams (Chair), B. K. Rowley, Buddy Baker
State Team Selection - Pat Knutson (Chair), Tom Contrucci
2008 Budget: (taken out of order as part of Treasurer's Report; approved with
By-law amendment proposals:
Deletion of proof ammo for state shoot
proposed by Pat Knutson.
Motion made by Robert Williams and seconded to approve the amendment. Mr.
Knutson noted that although he agreed to propose the amendment he believes
that VSSA should provide proofs at the State Shoot. In answer to a question
Treasurer Doug Minnig noted that proofs had cost VSSA $211 this year. After
further discussion the question was called. Vote was 17 for the amendment,
3 opposed; motion passed. Item i. deleted from Article XI-B. and the remaining
Change to State Shoot Host club eligibility
requirements proposed by Tom Williams.
Motion made by Doug Minnig and seconded to approve the amendment. The proposal
would eliminate Fredericksburg's eligibility to host the State leaving two
locations (Arrowhead and Richmond). Discussion revolved around the suitability
of Fredericksburg's Field 9 & 10 for competition, the ability to reduce
the number of days of the shoot if all 12 fields of the two larger clubs were
used, and the history of participation at State Shoots which shows higher
participation when the shoot is at Fredericksburg or Richmond (vs. Arrowhead).
Discussion was closed and the question called. The vote was 3 for the amendment
and 17 opposed; the motion failed.
Addition of a Shooter of the Year
Award proposed by Tom Williams.
Pat Knutson, who was named in the proposal (as State Team Committee chairman)
to do the selection, noted that he cannot tell from the proposal's language
how to actually do the selection. He suspects that the honoree each year would
be the same individual who was Captain of the Open Team which would not achieve
the stated goal of recognizing someone new i.e. someone in addition to the
members of the State teams. Consensus was that perhaps the idea was good,
but that it needed more work before being considered by the Directors. Mr.
Williams withdrew his proposal.
Change in shoot reporting to VSSA
proposed by Becky Myers.
Motion made by Doug Minnig and seconded to approve the amendment. Currently
host clubs are required to submit the results of the shoot to VSSA and NSSA.
Given the availability of scores on-line at NSSA as soon as they are reported
vs. not being available until the end of the shooting year (negating the need
for the VSSA Secretary to serve as an interim source of reported scores to
shooters) the proposal is to eliminate this requirement. Motion passed without
opposition. Wording of Article X-B. will now read: " B. Reporting. A
completed VSSA financial report form and daily fees (see ARTICLE VI-B.2.)
are to be submitted to the Treasurer within 15 days of the shoot for deposit.
The Host Club will be responsible for retaining shoot records (scores and
squad sheets) for 90 days after the beginning of the next new shooting year
for reference as needed by the shooters and/or NSSA. Non-receipt of said reports
and fees (more than 30 days delinquent) will be reported to the President
for Board action under the By-laws."
2008 Shoot Schedule:
The draft schedule was reviewed by the Directors and amended. Secretary Myers
will resolve the three items unresolved with Clubs not in attendance before
finalizing the schedule for submission to NSSA and mailing it to all Virginia
Motion to adjourn was made by Roger Cross at 12:20 p.m.; it was seconded and
passed without opposition.
Rebecca A. Myers
8 December 2007