MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE
VIRGINIA SKEET SHOOTING ASSOCIATION HELD ON 11 NOVEMBER 2007
AT THE RICHMOND GUN CLUB, VIRGINIA

Club Directors and Officers Present (total of 22 present and eligible to vote):
President (Richard Haynie), Ray Harding (Vice President), Treasurer (Doug Minnig), Secretary (Rebecca Myers), Al Talacek (Arlington-Fairfax), Ed Ellis (Arrowhead), Orell Lenhart (Buggs Island), Dick Singleton (Brushy Mountain), Mark Scott (Chesapeake Bay), Ronnie Garlic (Dublin), Doug Frazier (Fairfax), Tom Williams (Farmville), Pat Knutson (Fort Lee), Robert Williams (Fredericksburg), Tom Parcell (Halifax County), Robert King (No. VA Gun Club), Roger Cross (Oceana), Kathy Moscoe (Piedmont), Bill Chiswell(Portsmouth), James Stam (Richmond), Wayne Erskine (Shenandale), Scott Ricketts (South Anna)

Others present (non-voting):
Jeff Bond (WebMaster & Fairfax Alt.), Charlie Daniel (VP-elect & Halifax Alt.), Danny Patton (EC member), B. K. Rowley (EC member), Suzanne Bond, Jackie Connor, John Daubenschmidt, Judy Harding

Clubs (with paid dues) eligible to vote but absent:
Brookneal, Franklin County, New River, Roanoke

Call to Order:
President Richard Haynie called the meeting to order at 11:00 a.m.
Bob King moved approval of the August 2006 meeting minutes; motion passed without opposition.

Reports:
Treasurer Doug Minnig reported on the 2007 State shoot revenues and expenses and presented an Income Statement and Balance Sheet as of 31 October 2007 and a proposed 2008 Budget. Principally he noted that the number of registered targets thrown was down by 6% over the previous year; the negative balance from the State Shoot was $5,888; and that any leftover proof shells from the State Shoot was donated to the "4-H kids". He noted that he had projected 2008 revenue to be 10% lower than in 2007 in anticipation of the negative impact of gas prices, etc. on shooting. A copy of his report is attached to the original of these minutes.
Tom Williams presented a report on his review of the Treasury activity for 2007 which he found to be in order and properly recorded and/or backed up by receipts. The Treasurer's report on the disposition of the proof shells answered his one remaining question.
Bob King moved acceptance/approval of the both the Treasurer's and Reviewer's reports, motion was seconded and passed without opposition.
President Haynie noted that he had no special President's report and no other reports had been submitted.

Old Business:
President Haynie opened a discussion on his revised Hall of Fame proposal (first presented at the August meeting where he asked for Director input). Treasurer Minnig asked if there was an estimated cost in association with starting up a Hall of Fame - which, he noted, he had not included in the proposed 2008 budget. Pat Knutson volunteered information from the AFSA Hall of Fame as a guide. He noted that they bought two plaques per inductee at a cost of between $70 and $100 each year per inductee. Mark Scott suggested we could also dedicate a page in the State Shoot program at no or a low cost. A motion by Pat Knutson to accept the revised Hall of Fame document and go forward with the proposal was seconded and passed without opposition.
President Haynie then turned the remainder of the meeting over to President-elect Ray Harding.

Committee Appointments:
President-elect Harding announced his committee appointments for 2008 as follows:

Nominating - Mark Scott (Chair), Tom Williams, John Pillow
Treasury Review - Tom Williams
State Shoot - Charlie Daniel (Chair); Judy Harding, Kathy Moscoe & Jackie Connors (desk); Bob & Becky Myers (awards/program); Robert Williams & Danny Patton (Host Club representative/Chief & Assistant Chief Referee); Doug Minnig (Treasurer)
Sportsman of the Year - Kathy Moscoe (Chair), Cyrus Hutchings , Larry Lucas
Referee of the Year - Robert Williams (Chair), B. K. Rowley, Buddy Baker
State Team Selection - Pat Knutson (Chair), Tom Contrucci

New Business:
2008 Budget: (taken out of order as part of Treasurer's Report; approved with report)

By-law amendment proposals:
Deletion of proof ammo for state shoot proposed by Pat Knutson.
Motion made by Robert Williams and seconded to approve the amendment. Mr. Knutson noted that although he agreed to propose the amendment he believes that VSSA should provide proofs at the State Shoot. In answer to a question Treasurer Doug Minnig noted that proofs had cost VSSA $211 this year. After further discussion the question was called. Vote was 17 for the amendment, 3 opposed; motion passed. Item i. deleted from Article XI-B. and the remaining items relettered.
Change to State Shoot Host club eligibility requirements proposed by Tom Williams.
Motion made by Doug Minnig and seconded to approve the amendment. The proposal would eliminate Fredericksburg's eligibility to host the State leaving two locations (Arrowhead and Richmond). Discussion revolved around the suitability of Fredericksburg's Field 9 & 10 for competition, the ability to reduce the number of days of the shoot if all 12 fields of the two larger clubs were used, and the history of participation at State Shoots which shows higher participation when the shoot is at Fredericksburg or Richmond (vs. Arrowhead). Discussion was closed and the question called. The vote was 3 for the amendment and 17 opposed; the motion failed.
Addition of a Shooter of the Year Award proposed by Tom Williams.
Pat Knutson, who was named in the proposal (as State Team Committee chairman) to do the selection, noted that he cannot tell from the proposal's language how to actually do the selection. He suspects that the honoree each year would be the same individual who was Captain of the Open Team which would not achieve the stated goal of recognizing someone new i.e. someone in addition to the members of the State teams. Consensus was that perhaps the idea was good, but that it needed more work before being considered by the Directors. Mr. Williams withdrew his proposal.
Change in shoot reporting to VSSA proposed by Becky Myers.
Motion made by Doug Minnig and seconded to approve the amendment. Currently host clubs are required to submit the results of the shoot to VSSA and NSSA. Given the availability of scores on-line at NSSA as soon as they are reported vs. not being available until the end of the shooting year (negating the need for the VSSA Secretary to serve as an interim source of reported scores to shooters) the proposal is to eliminate this requirement. Motion passed without opposition. Wording of Article X-B. will now read: " B. Reporting. A completed VSSA financial report form and daily fees (see ARTICLE VI-B.2.) are to be submitted to the Treasurer within 15 days of the shoot for deposit. The Host Club will be responsible for retaining shoot records (scores and squad sheets) for 90 days after the beginning of the next new shooting year for reference as needed by the shooters and/or NSSA. Non-receipt of said reports and fees (more than 30 days delinquent) will be reported to the President for Board action under the By-laws."

2008 Shoot Schedule:
The draft schedule was reviewed by the Directors and amended. Secretary Myers will resolve the three items unresolved with Clubs not in attendance before finalizing the schedule for submission to NSSA and mailing it to all Virginia shooters.

Adjournment:
Motion to adjourn was made by Roger Cross at 12:20 p.m.; it was seconded and passed without opposition.